How To Get A NYC Apostille for School Transcript
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Do you need your school transcript certified for use in foreign countries? Do you know that an Apostille makes your document legal for use in foreign countries? If you need an NYC Apostille for a school transcript, this article discusses relevant information that can help you, continue reading to find out how.
What is an Apostille?
An Apostille is a certificate that verifies the origin of an official document, such as a birth certificate, marriage certificate, and, yes, school transcript. Apostilles authenticate documents issued in a country that is a party to the Apostille Convention and to be used in another country that is also a party to the convention.
Scenarios where you need an Apostille:
- The issuing country of the document is a party to the Apostille Convention
- The public document is for use in a country that is part of the Apostille Agreement
- A member country must request an Apostilled document to recognize an official foreign document
What is the purpose of the Apostille?
The Apostille certifies an official document. In this case, securing an NYC Apostille for a school transcript, the school transcript is authenticated by an Apostille. The Apostille certifies the authenticity of the signature or seal of the person who signed or sealed the official document, which is the school transcript.
The Apostille authenticates personal documents, educational documents such as school transcripts, and other public documents and certificates. All member countries of the 1961 Hague Apostille Convention recognize the Apostille certification.
The 1961 Hague Apostille Convention
The 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents established Apostille guidelines. The treaty set a process standard, a legal document from one member country notarized by a notary public, then certified with a conformant apostille, is legally certified for use in all other member countries. Under the Hague Convention, signatory countries have agreed to recognize Apostilled public documents issued by other signatory countries.
Before the 1961 Hague Apostille Convention, the authentication of public documents used to be a seemingly complicated process, requiring the collection of forms with the notarized document. The Hague Convention of 1961 or the Apostille Treaty provides for the much-simplified certification of public (including notarized) documents to be used in countries that have joined the convention.
Documents destined for use in participating countries and territories should be certified by one of the officials in the jurisdiction where the document was executed. The official must have been designated competent to issue certifications by ‘Apostille’ (usually in the State Secretary of State or state notary administrator) provided by the 1961 Hague Convention.
How To Get an NYC Apostille for School Transcript?
On October 15, 1981, the United States joined the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. The US attempted to streamline the authentication process of public documents. The used to be a complicated process for the US in authenticating your documents has become simpler.
The New York Department of State issues Apostilles for various public documents, including educational documents such as school transcripts. To obtain educational documents such as transcripts, you must first contact the school, college, or university you attended. Educational documents submitted to the New York Department of State for an Apostille or Certificate of Authentication must go through certain steps.
Below are Steps to Getting Your NYC Apostille for School Transcript:
Step 1. Get your school transcripts certified.
Have your University or College Registrar’s Office certify your transcript as a true copy of the original. The Registrar certifies your documents (s) by stating that they are authentic and correct.
Step 2. The school official’s signature has to be notarized.
A notary public must notarize the school official’s signatures on your transcripts. Your school can do this through their in-house public notary; otherwise, you can arrange for a mobile notary to come to the school and do it.
Make your due diligence, and check if your document is properly notarized. Make sure that the notary public’s signature is original and must match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified.
The notary’s stamp must also clearly reflect the notary’s license number, the name of the county where the notary is qualified, and the notary’s license expiration date. Otherwise, the above information must be printed or typed in black ink. These small details can delay the process of securing your NYC Apostille for school transcript if not done correctly.
Step 3. Submit the notarized documents to the County Clerk for authentication.
The County Clerk in the county where the notary public is qualified to certify must authenticate the notary public’s signature. A State Official or a County Clerk must have their signatures on the notarized documents to authenticate them.
Step 4. Finally, it is time to complete the process for your NYC Apostille for school transcript.
After completing all of the above processes, you may now proceed to the New York Department of State, where you can finally secure the Apostille to your documents. The New York State Department of State Address is at 123 William Street, 2nd floor, New York, NY 10038. Their business days and hours are from Monday to Friday, 9 AM to 3:30 PM.
You may now complete the final process of getting your NYC Apostille for school transcript by doing the following:
- Complete the Apostille/Certificate of Authentication Request Form.
- You must attach your properly authenticated documents to the completed Apostille/Certificate of Authentication Request Form.
- Include applicable fees and mailing instructions as indicated on page 1 of the form.
Getting your NYC Apostille for a school transcript, if done correctly, may only take up to 4 days, plus you should also consider adding the mailing delays. If you are unsure of the process, wrong handling may cause more delays that may last for months. It is therefore highly recommended that you let a professional handle the process.
Why Choose Bronx Mobile Notary Service to Handle and Process Your NYC Apostille for School Transcript?
Bronx Mobile Notary Service is New York’s most reliable licensed mobile notary service. We assist our clients by providing a seamless approach to obtaining an Apostille.
From notarization to getting your documents Apostilled, we will manage them appropriately. Once the process is complete, we will return your documents via the delivery method of your choice. We are available to answer your calls 24 hours a day, seven days a week.
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